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Process Flow
 

Outsourcing one’s call center requirements, in today’s world, may appear to be simple with so many choices. But is it? How do you decide what your best outsourcing option is? How do you find that one precious pearl amidst the rubble? How well a company works is, more often than not, defined by its process of operations. A well-structured process design leaves little room for error while allowing flexibility for updating as and when necessary. This guarantees success and maximum productivity. At Flat world Solutions, we follow such a well-designed and standardized call center process flow. While enabling proactive problem identification and immediate resolution, the process also eliminates the use of unwanted hierarchies and incessant work differentiation among the employees. This simplifies tasks and produces the best results in the least possible time.

Call Center Process Flow at LIMTEX Info tech

As with every call center outsourcing service provider, we begin with recruitment, followed by induction and training and finally a transition period (3 weeks). On a more detailed scale, we follow the following steps:

a.   Planing
    The entire process is planned to suit the needs of the project size and sale requirements. A hypothesis driven approach is developed with attention given to details at the minutest level.
     
b.   Training:
    We define the essential needs of training and the standards for trainer certification. A tollgate approach to evaluation and a simulation of the actual process helps our employees maintain the standards of quality and productivity that we adhere to.
     
c.   MIS/Analytics
    Management Information System (MIS) is an automated system that collects, manipulates, and disseminates data or information in a user-friendly format. We detail MIS requirements, define exception formats and make information available online and to everyone as and when it is entered.
     
d.   Floor Management
    We define and implement visual aids and develop the online FAQ/Knowledge base. A “Quality Circle” approach to team briefing is followed with a Daily Exception Report from MIS/Analytics. Daily tasks are assigned to the coaches/performance enhancement team.
     
e.   Performance Management
    This involves formal re-training based on weekly performance scores encompassing SLAs and call monitoring. Also, compulsory knowledge assessment tests for all agents and coaches are carried out every month to keep them up-to-date with changes in the system if any. The agents also undergo a continuous and ongoing refresher course.
 
 
 
 
 
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